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Required documents to keep on file:

 

Income documents:

How can I check on my tax refunds? Tax Related Web-sites/phone numbers: IRS www.irs.gov IRS Get Refund Status IRS Inquiry Phone: (800) 829-1040

Other tax documents:

Tax deduction documents:

Current Tax rates

Current rates information provided by IRS

2025 Tax Brackets

Income Tax Brackets and Rates

The 2025 income ceiling for all listed tax brackets and for all filers adjusted for inflation are listed below. The Seven federal income tax rates for 2025 are… 10% – 12% – 22% – 24% – 32% – 35% – 37% (no changes from 2024). The marginal income tax rate of 37% will apply to taxpayers with taxable income above $626,350 (single filers), and $751,600 is the target for married couples filing jointly…(SEE Table 1)

Table 1. Tax Brackets and Rates, 2025 (Source: IRS)

Rate Single Individuals – Taxable Income Over Married Individuals Filing Joint Returns Heads of Households – Taxable Income Over
10% Up to $11,925 Up to $23,850 Up to $17,000
12% $11,925 up to $48,475 $23,850 up to $96,950 $17,000 up to $64,850
22% $48,475 up to $103,350 $96,950 up to $206,700 $64,850 up to $103,350
24% $103,350 up to $197,300 $206,700 up to $394,600 $103,350 up to $197,300
32% $197,300 up to $250,525 $394,600 up to $501,050 $197,300 up to $250,500
35% $250,525 up to $626,350 $501,050 up to $751,600 $250,500 up to $626,350
37% At or above $626,350 At or above $751,600 At or above $626,350

Standard Deduction & Personal Exemption

2025 has standard deductions for single filers increasing by $400; $800 for married couples filing jointly. Seniors over the age of 65 are eligible to claim an additional standard deduction of $2,000 for single filers and $1,600 for joint filers. Personal exemptions for 2025 remains at $0 (this is due to the personal exemption from the Tax Cuts and Jobs Act 2017 )

Table 2. 2025 Standard Deduction and Personal Exemption (Source: IRS)

Filing Status Deduction Amount
Single $15,000
Married Filing Jointly $30,000
Head of Household $22,500
Married Seniors Additional Deductions $1,600
Unmarried Seniors Additional Deductions $2,000

Alternative Minimum Tax

Created in the 1960s, The Alternative Minimum Tax (AMT) was set up to prevent high-income taxpayers from avoiding the individual income tax. This parallel tax income system requires high-income taxpayers to calculate their tax bill twice: once under the ordinary income tax system and again under the AMT. The taxpayer then needs to pay the higher of the two. More information can be found at IRS.Gov (SEE Table 3).

Table 3. 2025 Alternative Minimum Tax Exemptions (Source:IRS)

Filing Status Exemption Amount
Unmarried Individuals $88,100
Married Filing Jointly $137,000

 

2025 keeps the AMT rate at 28%. This rate applies to excess AMTI of $239,100 for all taxpayers ($119,550 for married couples who file separate returns).

The AMT exemptions phase out at 25 cents per dollar earned once a taxpayers AMTI hits a certain threshold. In 2025, the exemption will start phasing out at $626,350 in AMTI for single filers and $1,252,700 for married taxpayers filing jointly (SEE Table 4).

 

Table 4. 2025 Alternative Minimum Tax Exemption Phaseout Thresholds

Filing Status Threshold
Unmarried Individuals                $626,350
Married Filing Jointly $1,252,700

 

Earned Income Tax Credit

The 2025 Maximum Earned Income Tax Credit (EITC) for single and joint filers is $649 (no children) (SEE Table 5). The maximum credit is $4,328 for one child, $7,152 for two children, and $8,046 for three or more children.

Table 5. 2025 Earned Income Tax Credit Parameters

Filing Status       Single or Head of Household               No Children           One Child           Two Children               Three or More  Children
                             Income at Max Credit                                   $8,490                      $12,730                $17,880                                  $17,880
                            Maximum Credit                                              $649                        $4,328                    $7,152                                  $8,046
                            Phaseout Begins                                              $10,620                   $23,350                 $23,350                                $23,350
                         Phaseout Ends                                                  $19,104                    $50,434                    $57,310                             $61,555

(Credit Equals Zero))

Filing Status    Married Filing Jointly                               No Children              One Child             Two Children             Three or More
                       Income at Max Credit                                       $8,490                      $12,730                   $17,880                         $17,880
                       Maximum Credit                                              $649                          $4,328                       $7,152                              $8,046
                      Phaseout Begins                                               $17,730                     $30,470                    $30,470                           $30,470
                       Phaseout Ends                                                  $26,214                    $57,554                    $64,430                           $68,675                                                     (Credit Equals Zero)

 

Qualified Business Income Deduction

Within the Tax Cuts and Jobs Act, there is an inclusion of a 20% deduction in 2025 for pass-through businesses with $197,300 of qualified business income for single taxpayers and $394,600 for married taxpayers filing jointly (SEE Table 6).

 

Table 6. 2025 Qualified Business Income Deduction Thresholds (Source: IRS)

Filing Status          Threshold
Unmarried Individuals              $197,300
Married Filing Jointly             $394,600

WHEN IN DOUBT, DON’T THROW IT OUT

Federal law requires you to maintain copies of your tax returns and supporting documents for three years. This is called the “three-year law” and leads many people to believe they’re safe provided they retain their documents for this period of time. Even if the original records are provided only on paper, they can be scanned and converted to a digital format. Once the documents are in electronic form, taxpayers can download them to a backup storage device, such as an external hard drive, or burn them onto a CD or DVD (don’t forget to label it). Create a Backup Set of Records and Store Them Electronically. Keeping a backup set of records — including, for example, bank statements, tax returns, insurance policies, etc. — is easier than ever now that many financial institutions provide statements and documents electronically, and much financial information is available on the Internet. You might also consider online backup, which is the only way to ensure that data is fully protected. With online backup, files are stored in another region of the country, so that if a hurricane or other natural disaster occurs, documents remain safe.

Caution: Identity theft is a serious threat in today’s world, and it is important to take every precaution to avoid it. After it is no longer necessary to retain your tax records, financial statements, or any other documents with your personal information, you should dispose of these records by shredding them and not disposing of them by merely throwing them away in the trash.

However, if the IRS believes you have significantly underreported your income (by 25 percent or more), or believes there may be indication of fraud, it may go back six years in an audit. To be safe, use the following guidelines.

Business Documents To Keep For One Year

  • Correspondence with Customers and Vendors
  • Duplicate Deposit Slips
  • Purchase Orders (other than Purchasing Department copy)
  • Receiving Sheets
  • Requisitions
  • Stenographer’s Notebooks
  • Stockroom Withdrawal Forms

Business Documents To Keep For Three Years

  • Employee Personnel Records (after termination)
  • Employment Applications
  • Expired Insurance Policies
  • General Correspondence
  • Internal Audit Reports
  • Internal Reports
  • Petty Cash Vouchers
  • Physical Inventory Tags
  • Savings Bond Registration Records of Employees
  • Time Cards For Hourly Employees

Business Documents To Keep For Six Years

  • Accident Reports, Claims
  • Accounts Payable Ledgers and Schedules
  • Accounts Receivable Ledgers and Schedules
  • Bank Statements and Reconciliations
  • Cancelled Checks
  • Cancelled Stock and Bond Certificates
  • Employment Tax Records
  • Expense Analysis and Expense Distribution Schedules
  • Expired Contracts, Leases
  • Expired Option Records
  • Inventories of Products, Materials, Supplies
  • Invoices to Customers
  • Notes Receivable Ledgers, Schedules
  • Payroll Records and Summaries, including payment to pensioners
  • Plant Cost Ledgers
  • Purchasing Department Copies of Purchase Orders
  • Sales Records
  • Subsidiary Ledgers
  • Time Books
  • Travel and Entertainment Records
  • Vouchers for Payments to Vendors, Employees, etc.
  • Voucher Register, Schedules

Special Circumstances

  • Car Records (keep until the car is sold)
  • Credit Card Receipts (keep with your credit card statement)
  • Insurance Policies (keep for the life of the policy)
  • Mortgages / Deeds / Leases (keep 6 years beyond the agreement)
  • Pay Stubs (keep until reconciled with your W-2)
  • Property Records / improvement receipts (keep until property sold)
  • Sales Receipts (keep for life of the warranty)
  • Stock and Bond Records (keep for 6 years beyond selling)
  • Warranties and Instructions (keep for the life of the product)
  • Other Bills (keep until payment is verified on the next bill)
  • Depreciation Schedules and Other Capital Asset Records (keep for 3 years after the tax life of the asset)

Personal Documents To Keep For One Year

  • Bank Statements
  • Paycheck Stubs (reconcile with W-2)
  • Canceled checks
  • Monthly and quarterly mutual fund and retirement contribution statements (reconcile with year end statement)

Personal Documents To Keep For Three Years

  • Credit Card Statements
  • Medical Bills (in case of insurance disputes) 
  • Utility Records
  • Expired Insurance Policies 

Personal Documents To Keep For Six Years

  • Supporting Documents For Tax Returns
  • Accident Reports and Claims
  • Medical Bills (if tax-related)
  • Property Records / Improvement Receipts
  • Sales Receipts
  • Wage Garnishments
  • Other Tax-Related Bills

Personal Records To Keep Forever

  • CPA Audit Reports
  • Legal Records
  • Important Correspondence
  • Income Tax Returns
  • Income Tax Payment Checks
  • Investment Trade Confirmations
  • Retirement and Pension Records

Business Records To Keep Forever While federal guidelines do not require you to keep tax records “forever,” in many cases there will be other reasons you’ll want to retain these documents indefinitely.

  • Audit Reports from CPAs/Accountants
  • Cancelled Checks for Important Payments (especially tax payments)
  • Cash Books, Charts of Accounts
  • Contracts, Leases Currently in Effect
  • Corporate Documents (incorporation, charter, by-laws, etc.)
  • Documents substantiating fixed asset additions
  • Deeds
  • Depreciation Schedules
  • Financial Statements (Year End)
  • General and Private Ledgers, Year End Trial Balances
  • Insurance Records, Current Accident Reports, Claims, Policies
  • Investment Trade Confirmations
  • IRS Revenue Agents’ Reports
  • Journals
  • Legal Records, Correspondence and Other Important Matters
  • Minute Books of Directors and Stockholders
  • Mortgages, Bills of Sale
  • Property Appraisals by Outside Appraisers
  • Property Records
  • Retirement and Pension Records
  • Tax Returns and Worksheets
  • Trademark and Patent Registrations

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